For those who are used to the old fax in the office, sending a fax online can seem a bit puzzling. How does it happen? What equipment do you need? Even more importantly, why should I or my company switch to online faxing?
All these questions are often asked by those who are considering this new way of faxing. Perhaps the best way to answer these questions is to fully explain what Internet fax is and how it is done.
First, you must realize online faxing is simply bringing all your faxing chores into the modern business workplace, one that is directly connected to computers and the Internet. Online faxing is simply using your email system and your Internet connection to send and receive all your faxes. Its as simple and as simple as sending an email.
We will not trick you out with all the technical details of exactly how it works, but we will give you the basics of how to set up an online fax account or number. In order to use online faxing, you must first sign up to an online fax service provider that gives you your own free or local fax number. Some companies will let you port your current fax number into their systems, but you should check with the company first to see if they do and how much will it cost you?
Once you have registered with a fax provider, they will usually provide you with an online fax account or interface where you can log in and send receive all faxes. Or many services have a computer program that you can download to your computer and use this to send receive your faxes. Another way is to use your current Windows Outlook Express, as many vendors have this as another way to send faxes. Faxes are sent as email attachments, usually as a TIFF or PDF file, although there are many other different formats that you can use, so check with your operator first to see which ones.
What you need to understand is online faxing a form of cloud computing where your faxing services are outsourced to a third party. They act as your intermediary to handle all your faxes. There are some great benefits to doing this you do not need an extra fax phone line and you do not need an actual fax. In addition, free and very immediate setup, within a few minutes you can have your own fax number. For a business or business just start your costs. will be very minimal and these fax services are fully scalable for businesses, so you can easily increase or decrease the number of fax numbers without the cost of purchasing additional hardware fax and fax phone lines.
Another great advantage of using online faxes its much cheaper than using a fax. On average your monthly fees will run around 10, but there are cheaper services out there, so pay to pay attention. Remember, because Everything is done online, you do not need the cost of an extra fax phone line, nor do you have the cost of buying a fax. Additionally, because its paperless faxes, you obviously do not have the costs of paper, ink, toner or fax maintenance ... all these costs are posting over time.
Some of the more popular Internet fax service providers are eFax®, Callcenter, MyFax, Faxage, RapidFax, Metrofax, Trustfax, Send2Fax, Nextiva, GoFaxer, Popfax ... and many more. Because its usually a longterm business expense. Youll go around and find the service that perfectly matches your needs. Thankfully, many of these major providers have 30 day free studies so you can check out a service before you buy.
If your fax is very minimal then you can get a service for as little as 20 per month. If your business or business is strong when faxing to include sales or to contact customers, remember, most of these services are fully scalable for companies, so you can set up special arrangements with many of these providers to suit your own company faxing needs.
One last word, the main reasons for online faxing have become so popular because its easy to do, completely mobile, comfortable and much cheaper than the usual fax. In addition, it will give all your faxes in the modern world and modern working environment in no time at all, if anyone would ask you. Send fax online, how did you know your answer?.